Supported records
- Approved time: USD 500
10 approved hours at USD 50 per hour, using the approved Timesheet and rate evidence captured with its submitted time.
- Approved expense: USD 25
A Company expense with an expense date inside the selected range.
- Company invoice: USD 525
Supports the amount for the same work; it does not add another USD 525 or replace missing approved work.
Use the same Company, Contractor and review period, with matching currency and the applicable rate.
USD 500 of approved time plus USD 25 of approved expense, assuming no other amounts or adjustments.
Read diagram explanation
In this USD example, 10 approved hours at USD 50 plus an approved USD 25 Company expense gives USD 525. The linked Company invoice supports that USD 525 without being added again. Check the approved Timesheet, captured rate evidence, expense date, Company, Contractor, review period and currency. This assumes no other amounts or adjustments; do not assume every rate arrangement is included. Follow Needs attention for unresolved records.
Saved Time Entries, unapproved Timesheets, draft or rejected expenses, and private My business invoices do not contribute as approved Company evidence. Submitted expenses need review; do not assume approved records outside the dates are included.
Review the records for the selected Company, Contractor, and date range. Approval alone is not enough: the source dates, rate evidence, and currency must also match.
Time: use the approved Timesheet for the period and the rate evidence captured with its submitted time.
Expenses: approved Company expenses contribute by expense date within the range. Submitted expenses in that range need a review decision first.
Invoices: compare the linked Company invoice with the Contractor amount in the same currency. The invoice supports the amount; it is not added again and does not replace missing approved work.
A worked example
10 approved hours at USD 50 per hour plus an approved USD 25 expense gives USD 525. A Company invoice for the same work supports that USD 525; it does not add another USD 525.
This example assumes the same Company and review period, matching currency, and no other amounts or adjustments. Check the applicable rate for the work; do not assume every rate arrangement will be included.
Records that stay out
Saved Time Entries and unapproved Timesheets are not approved time evidence. Draft or rejected expenses do not contribute. Do not assume out-of-range records are included just because they are approved.
Private My business client invoices stay separate from Company amount reviews.
Check the source details
Open the supporting records to see why the proposed amount exists. If Needs attention identifies a missing Timesheet decision, rate, invoice, or other source issue, resolve the named record and choose Review amounts again. The related blocker guide explains this step.
Confirming amounts owed can make the result Ready to pay. It does not send payment.